Administration Officer

Closing Date: 16 January, 2023
Job Type: Full Time
(full time - part-time may be considered) (1 year contract)

Job Summary

SECAD Partnership CLG is a local development company, that delivers a range of local and community development programmes including the LEADER Programme, the Social Inclusion & Community Activation Programme (SICAP), LAES, the Rural Social Scheme, Tus, among others. Further information on SECAD can be viewed on www.secad.ie

Context for Post:

SECAD’s activities are primarily funded through public sources (e.g. Irish Government, EU etc.) and with that funding comes the responsibility to effectively plan, manage and account for those funds with maximum transparency and a very high level of documentation management. SECAD is subject to public scrutiny in the form of audits from the Irish Government and the EU or any agent appointed by same to examine the company’s books and records.

Person Specification:

The position will require a person with excellent administrative and organisational skills and someone who can work well within a small team. The person will be required to meet regular monthly/quarterly deadlines in order for the company to meet its responsibilities under its funded programmes.

Key Purpose of Post:

This post will be part of the Finance and Administration Team and will support the operations of a number of SECAD’s development programmes (e.g. LAES, LEADER) and will also link effectively with funding partners and other key stakeholders such as the Local Authority (including LCDC), Government Departments and others, specifically to gather/collate/verify and upload key documentation relating to the delivery of services and in support of applications for grant aid / grant payment.

Educational Requirement:

The successful candidate should have a relevant qualification and must have experience of working in a busy workplace and specifically in the areas of 1. Producing reports 2. Critically reviewing Applications and Payment Claim documentation 3. Working with CRM Systems and Document Management Systems 4. Other relevant administrative functions.

A good knowledge of the community and voluntary sector is desirable with experience in public grants administration and related documentation management. The successful candidate will be required to work on the company’s IT systems so must be able to demonstrate excellent computer skills, in particular must have excellent knowledge of Microsoft Excel (advanced formulas, pivot tables, formatting etc.) and a working knowledge of CRM systems. The company uses Microsoft Office applications as well as a number of other dedicated IT systems/databases for which on the job training will be available should you be required to use them.

Main Duties:

Grants documentation management, production of routine and other reports, preparing documentation for programme returns to funders in a timely manner, making or responding to queries to funding bodies and clients; other administrative assignments allocated from time to time to support the administrative operations of the company.

How to Submit an Application

Please email your application (CV & Letter of Application) to: info@secad.ie – subject box to be marked “SECAD Administrator” by 12 noon Monday 16th January 2023. Shortlisted candidates will be informed during week beginning 23rd January 2023, and candidates must be available for interview during weeks beginning Monday 30th January & Monday 6th February 2023.

For more information about SECAD and for job descriptions for all positions vacant with SECAD Partnership
see out website www.secad.ie

Note: those interviewed for the SECAD LAES Case Officer positions may be considered for other related opportunities in SECAD or may be placed on a panel of candidates that may be offered similar opportunities in the future by SECAD Partnership CLG

SECAD is an equal opportunity employer and canvassing will disqualify